Job Description – Assistant Manager ( Bid & Tender )
We are seeking a highly skilled and motivated individual to join our team as Assistant Manager – Bid & Tender. The successful candidate will play a crucial role in our organization’s tendering process, which involves responding to requests for proposals (RFPs), preparing bids, and managing the tendering process from inception to submission. The ideal candidate will have a strong understanding of the tendering process, exceptional organizational skills, and the ability to coordinate with various internal stakeholders to ensure successful bid submissions.
Key Responsibilities:
Bid Preparation:
- Analyse and review tender documents, RFPs, and other solicitation documents to understand client requirements thoroughly.
- Collaborate with cross-functional teams, including sales, operations, finance, and legal, to gather relevant information and create comprehensive bid proposals.
- Ensure compliance with all tender requirements, including technical specifications, pricing, and other mandatory documentation.
Tender Management:
- Develop and maintain a comprehensive tender tracking system to monitor upcoming tenders, deadlines, and deliverables.
- Coordinate with internal teams to obtain the necessary information and documentation required for bid submissions.
- Monitor and manage the tendering process to ensure deadlines are met and submissions are of the highest quality.
Market Research and Analysis:
- Conduct market research to identify potential opportunities and competitive landscapes within the industry.
- Analyse previous tenders and their outcomes to identify areas of improvement and best practices for future bids.
Risk Assessment and Mitigation:
- Identify potential risks and challenges associated with each tender and develop mitigation strategies to address them effectively.
- Collaborate with legal and compliance teams to ensure that all proposals comply with regulatory requirements and company
- Continuous Improvement:
- Proactively identify opportunities for process improvements and implement best practices in the tendering process.
- Provide feedback to internal teams and management on ways to enhance the overall efficiency and effectiveness of the tendering process.
Qualifications and Skills:
- Bachelor’s Degree
- Proven experience in tendering, bid management, or procurement in a relevant industry.
- Excellent written and verbal communication skills.
- Strong analytical and problem-solving abilities.
- High attention to detail and accuracy in managing bid documents.
- Ability to work well under pressure and meet tight deadlines.
- Proficiency in using tender management software and MS Office suite.
- Understanding of legal and contractual aspects related to tendering (advantageous).
- Knowledge of relevant industry regulations and standards.
